Report Description:
This report shows data similar to EXACT’s Appointment Analysis report, summarising the data for the appointment diary for a given date range with a focus on booked/unbooked time, and number of appointments (patients seen).
A separate section is shown for each selected practice (if Report By Individual Practice is chosen), and a summary with totals from all selected practices.
Each section shows the following information:
Summary graphic dial |
This shows the total ‘Used %’ value in graphical form. |
Date |
the date within the reporting period. If weekly or monthly options are chosen, then each row in the table represents a week or month period, for daily, each row represents a single day in the reporting period. |
Days |
an indication of the number of calendar days that this row covers. For daily, this will be 1. |
Patients Booked |
This is the total of Patients Seen and cancelled and failed appointments for this period. |
Patients Seen |
This is the total number of booked in appointments that are not cancelled or failed. |
% Patients Seen |
This is the percentage calculated as Patients Seen / Patients Booked, which for past periods, gives a measure of the completion rate for appointments booked into the diary. |
Hours Available |
The total number of unblocked hours in the appointment diary for this period. |
Unbooked |
The total number of available hours which are not associated with any appointment, whether booked/completed, cancelled or failed. |
Unbooked % |
Unbooked / Hours Available as a percentage. |
Extra Hours |
The total number of hours worked in blocked out time, i.e. hours worked in time that was not marked as available. |
Hours Worked |
The total number of available hours that were allocated to valid booked/completed appointments. |
Used % |
Hours Worked / Hours Available as a percentage. |
A graphical plot area is shown below the table, and allows a line plot of various measures such as Patients Seen, Hours Worked, etc. to be shown over the time period of the report.
Report Parameters:
Report by Individual Practice |
This dropdown allows a choice between showing data for each selected practice separately, or data from all selected practices totalled up in one single summary section. |
Daily/Weekly/Monthly Report |
This dropdown selects whether the data will be aggregated by each day, week or month within the reporting period. |
Date range |
Defines the reporting period. |
Practices |
Allows selection of all or specific practices within the practice group. |
Dentist |
Allow selection of all or specific dentists (providers). |