Xray Audits are commonly completed only a few times a year. Dental practices with EXAMINE Pro use the Xray Audit Report to review the number and grade of Xrays by User and Image Type. The report identifies anomalies and provides a snapshot of Xray acceptability, enabling the practice to manage their Xray quality in accordance with regulatory standards.
It shows the Radiographs taken, the user who took them, the image type, the grades that have been assigned by the user, and the Totals.
Note that the report can only display results if data has been entered by Providers / Radiographers when taking Xrays. This requires appropriate setup of the dropdown menus and consistent use of those menus by the Providers / Radiographers. Both setup and user procedures are described below.
Benefits:
This report complies with industry best practice for auditing and monitoring the quality of Xrays, allowing practitioners to quickly identify anomalies and take action.
Users are able to audit their Xrays as required by some authorities.
By automating the Report through the EXACT Scheduler, a practice can build Xray quality control into routine practice workflows.
Features:
Options to print, preview, or email the report.
Run this report automatically on schedule by means of the EXACTScheduler.
Make the report a favourite for accessing quickly from the Report Favourites List.
Accept the default previous month for report period or manually specify a date range.
Opt to show a detailed record of each Xray captured during the report period to effectively justify the numbers in the report.
Xray quality rating scale uses both numerals and characters (from best to worst 1/A > 2/B > 3/C).
Xray images that have been deleted (hidden from the user interface) are still included in the report, as it is likely that these are the very images with a low diagnostic quality.
Requirements:
EXACT version 11.3 SP3 or later.
EXAMINE Promodule registered and installed in the practice (the Software of Excellence Digital Imaging team can assist in installation).
The PC from which the report is run must have EXAMINE Pro installed and running.
Required "Extra Info" (User, Grade and Image Type) must have been selected by Providers when taking Xrays (see initial configuration and recording procedure below).
To configure EXAMINE Pro with "Extra Info" options for saving Xrays
This is for configuring the dropdown menu options for the numbered dropdown menus in the above image (1, 2 and 3).
Select Options > Setup > Display Settings tab > Image Properties tab > Extra Info tab
The Extra Info tab has Field Files:
Click the button to the right of each Field File line to open a named .TXT document (such as users.txt).
Add the options that you want to show in the Providers' dropdown menus, in these formats:
(Users are the initials of your Providers and the staff that will be taking the radiographs)
Save each .txt file
Click Save Changes in the Settings window.
Restart EXACT / EXAMINE Pro.
Check that your configuration is correct.
Provider procedural requirement when saving Xrays: To ensure that the report is complete and accurate, when they save Xrays Providers need to consistently add the following information from the dropdown options: 1. User 2. Grade 3.Image Type
To run the Xray Audit Report from the Reports screen
Select Administration > Reports to display the Reporting screen with a list of EXACT reports.
To locate the Xray Audit Report in the list, either
Click the Name column once or twice to sort in reverse alphabetical order, and it should be listed right at the top ("Xray"), or
Select the Group column to sort by group, and locate it in the Practice Management Group
The report parameters window displays:
The default From and To date range is the previous month up to today.
The Show Detail checkbox is unchecked by default but retains user settings.
Set the parameters and then choose an output option (Print, Preview, Email)
Sample Xray Audit Report
This report is from a practice where Examie Pro has been configured with extra information options that the Provicers capture when taking Xrays. It shows the Radiographs taken, the user who took them, the image type, the grades that have been assigned by the user, and the Totals.
Xray Audit Report 
