Colour week view by

Not displayed in the preview graphic display.

This is the default Practice-level week view. It can be overridden per user from Configure > User Settings.

Colour the week view by Booked Provider, Category, or Patient's Payor, depending on which you find the most useful to visually differentiate appointments.

Failed

Highlight the FTA (Failed To Arrive) appointments with a custom colour.

Colour day view by

This is the default Practice-level week view. It can be overridden per user from Configure > User Settings.

Differentiate appointments in the Day View according to one of three sets of colours:

• The colours set up for the Booked Provider for each patient, or
• The colour of the appointment Category code (usually used only for clinics), or
• The colour assigned to the Patient's Payor.

Transparency

Set the degree of colour Transparency: None, Standard, Medium or High.

(picture as background)

See below for how to use a picture as a background.

Available Time

Available Time is used for:

• Blocks of times not yet assigned to an appointment
• Clinics
• Time assigned as otherwise unavailable.

Rota Time

Permanent time assigned for providers on rotas.

Extra Block Time

Appointment book time blocked off as unavailable for patient appointments, including meal breaks, staff meetings or training. By default this is grey.

Double Booked

This time shows up on the appointment book when any appointment book time overlaps, apart from available time. Use a bright, distinctive colour for this.

No Category

Appointments booked with no treatment category.

Clinic Line Width

Time booked for clinics is shown as diagonal stripes on the appointment book: from the top-left to bottom right for payor clinics, and from the bottom left to top right for private clinics. Set the width of the stripe to either small, medium or large.

Use phone icons

Optional indicator: . Displayed in greyed-out mode, and can be clicked to show patient contact status. Status displays must be decided per practice.

Use full column width

Leave this unchecked to overlay appointments within clinics or blocks, or check to use the full column width:

Display booked provider identifier

Many practices historically coloured appointment blocks by Provider. When coloured by Status (stage of care) there is an option for a vertical colour indicator that identifies the Provider for the appointment (EXACT version 11.3 SP5 and later).

See also Configuring Booked Provider colour display | Appointment Colour Status

Display status timer

Optionally add a Status Timer (hours:minutes) to the appointment book for these Statuses / stages of care while the patient is physically within the practice: Arrived, In Chair, Treatment Completed (EXACT version 11.3 SP5 and later).

See also Configuring the Status Timer for appointments | Appointment Colour Status

Normal View and Wide view Setup

Choose which patient/treatment details are textually displayed in the appointment block, and in what order, for views where the columns are normal and also for views where the columns are very wide (for example, with a wide screen monitor).

This includes how the patient's name is displayed, the planned procedure, the patient's contact number, relevant notes, and the Patient ID. A 'blank' is also included if you wish to insert blank space between details in the appointment block.

See below for details.

Statuses Setup

Each appointment book user can configure a set of coloured appointment statuses that visually differentiate appointment book blocks according to the patient stages of care within the dental practice: Booked > Confirmed > Late > Arrived > Seated in chair > Treatment complete > Checked out | FTA (Failed to Arrive)
(EXACT version 11.3 SP5 and later)
See also Configuring Appointment Colour Status | Appointment Colour Status