Requirements for Clinipad

Hardware:

• Internet connection to download the App.
• At least one Clinipad device per area in which forms will be digitally signed, or a means of easily sharing the devices between areas.
• Possible Clinipad devices:
  • iPad/s (running at least IOS 9.3.5)

    - Version 2, 3, 4 or iPad Air (5)

• Wi-Fi set up in the dental practice. and each Clinipad device must be connected to the Wi-Fi. Routers have different interfaces so the instructions will vary, but the recommendations are:
  • Use a WPA2 secured password
  • Hide your SSID
  • Allow connection from devices with known MAC address only (if practical)
• Each CliniPad device must be able to communicate back and forth with the server.

EXACT:

• The Clinipad module is available from EXACT version 11.3 SP1 or later
• The Clinipad module must be registered in EXACT.
• The Patient Medical History configuration must be set to "Fixed" as this is the only configuration recognised by Clinipad:

  

• Practitioners who use Clinipad must have access to the Clinipad software (see Adding Clinipad to the Workspace and Activity bars).
• For Clinipad Signed Estimates,
  • EXACT v11.3 SP7 or later.
  • A compatible Estimate template (where the signature box has been encoded using a special PRX command) - EXACT ships with default templates that can be customised.
• For Clinipad Oral Health Surveys:
  • EXACT v11.3 SP7 or later.
  • Appointment arrivals workflow needs to be enabled and configured.
  • Users who will be Saving and Completing Oral Health Surveys after discussion with the patient must have the appropriate permission set in the Security settings. For example, the role of DENTIST:

    

• For Marking medical records as Reviewed,
  • v11.10.
• The Advanced Medical History Form (with Yes / No / Don't know options)
  • v11.10.
• For New patient referral-source capture
  • EXACT v12.1
• For Treatment Consent Forms
  • EXACT v12.1 or later
  • A template must be set for the Consent form in printing setup.
  • A default stationery template is OK, but if not configured the practice needs to pick a template and assign it to the Consent Form (SOEStd1.277) in printing setup.
  • For each Provider a Consents tab must be configured to display in the Charting screen, in either the Upper tab or the Lower tab.
  • Clinipad Consent Forms must be configured by means of the Setup (spanner) button in the Consents tab.
• For Marketing Consent
  • EXACT v12.10 or later.
  • Use the default marketing consent provided, or customise it.

Adobe Reader:

• PDF Viewer such as the Adobe Reader on each computer from which users will view documents.
• Adobe Reader must be set as the default PDF viewer (this is required for verifying signed documents)

See also: Setting up Adobe Reader to view signed Clinipad forms

Procedures:

• By default, a responsible adult must sign on behalf of persons under 16 years of age. This default requirement can be overridden for minors who are deemed competent to sign themselves.