Benefits of Clinipad

A step towards paper-free administration

For large practices especially, physical forms administration is expensive in both space usage and personnel resources. The Clinipad functionality reduces these legacy expenses by removing the need to scan forms, store them digitally or store them physically:

• No need for printed medical history forms.
• No need to search through cupboards, boxes or filing cabinets.
• Because searching for forms is digital, it is much faster than physical paper.

Simpler, faster workflow

This module makes it possible to implement a much simpler, faster workflow:

• No printing a form and asking a person to complete and sign it with a pen.
• No scanning of forms back into the system.
• No typing / data capture from forms back into the system.
• Eliminated typing errors during the data capture.

See also: Clinipad workflow.

Professionalism

Dental practices using Clinipad appear modern and professional.

Clinipad integrates seamlessly into the EXACT Appointment Workflow

There are multiple points within the standard Appointment Workflow at which a patient may be requested to update and/or digitally sign:

• On arrival at Reception the Arrivals screen may prompt for Patient Details, Medical History or Oral Health Survey.
• In the Clinic the Clinician can request a Oral Health Survey or generate an Estimate.
• On exit from Reception the Receptionist can request Patient Details or Medical History

See also: Clinipad workflow

Integrated Arrivals screen

A single screen pops up on patient arrival and provides multiple Clinipad functions.

See Using Clinipad with Patient arrival.

Integration into EXACT

The Clinipad module is fully integrated into EXACT software:

• Accepted patient demographics are integrated into the patients details tab.
• Accepted medical history forms are stored against the patient file.
• Completed forms can be retrieved in EXACT, and they link to their associated courses of treatment.
• Estimate records are digitally integrated into EXACT for listing in the Estimates list, rapid location and display, transmission by Email, and potential reporting.

  See Overview of Clinipad Signed Estimates

• Dental practice Terms and Conditions are digitally integrated into EXACT so that patients can sign digitally.

  See Overview of Clinipad Terms and Conditions

• Clinipad works asynchronously with EXACT: When EXACT sends one or more forms to Clinipad for processing the EXACT workstation is freed to do other work while the patient reads, completes and signs the forms. When ready the forms can be retrieved on request by the original or a different workstation.
• Device pooling increases workflow flexibility: Clinipad can manage a pool of devices. When combined with the asynchronous functionality this offers flexibility in practice workflows.

Accurate signature verification

Verification is biometric based, so Clinipad uses pen pressure and speed to add further accuracy to signature verification.

Fast access to archived forms

Large practices that accumulate large volumes of archived physical documents now benefit from rapid electronic retrieval of forms.

Fast, economical transmission of forms

Electronic forms can be transmitted to others quickly and economically via media such as email.

Automated verification of form completion

Unlike their paper equivalents, electronic forms can incorporate measures for verification of completion. For example, patients are constrained from signing / completing the form until they have ticked all the boxes and entered data in all the fields. For compliance purposes this is especially useful.

The verification guards against misunderstandings and unethical litigation

Because documents can be verified, all parties have a means of clearing up misunderstandings, and it is difficult for people to conduct unethical legal action against a practice or a practitioner.

Simpler verification promotes a culture of regulation

Because it is relatively simple to create verifiable documents, it is easier for practices to develop and benefit from a culture of document-signing / form verification.