Report Description:
The Patient Charges Control report is designed to show, for the specified report period, how the start period total patient balance transitions to the end period total patient balance, taking account of all patient invoices, invoice adjustments, receipts and receipt adjustments occurring during the period.
Values in the report are split into the following column categories:
NHS |
For UK practices only, transactions relating to NHS payors. |
Product Sales |
Stock or sundry item transactions (e.g. toothbrushes, floss). |
Private |
All other transaction payor types. |
For each selected practice, the following sections are shown:
Start Period Balance |
This is the sum total of all patient outstanding balances, as at one day before the start date of the report. This includes both credit and debit balances. For UK practices, patients who are associated in their patient details with NHS payors have their balances included in the ‘NHS’ column. All other patient balances are included in the ‘Private’ column. |
Amounts Invoiced |
The total of all patient invoice amounts raised within the reporting period. Invoice adjustments of type ‘Resubmitted’ (where treatment is resubmitted) are also included in this section. The amount from a particular invoice is included in the relevant column, depending on the associated COT to which the invoice relates. E.g. invoices for NHS treatment are included in the NHS column, stock invoices in the Product Sales column, and all other invoices in the ‘Private’ column. |
Payments Received |
The total of all receipts paid during the period, broken down by payment method. |
Invoice Adjustments |
Adjustments to invoices are included in this section, broken down by adjustment type. |
Receipt Adjustments |
Adjustments to receipts are included in this section, broken down by adjustment type; For adjustment transactions, the adjustment code is shown in the ‘Adjustment Code’ column. E.g. the category column might show ‘Invoice Correction’, but the Adjustment Code column would show INVOICECORR. The Grand Total column shows the total, for each row, of all of the NHS, Private and Product Sales columns. |
Reconciliation |
The values in the Grand Total column should reconcile, in that the following should hold: End Period Balance = Start Period Balance + Amounts Invoiced + Payments Received If this is not the case, then a section is shown that shows the amount of the discrepancy, below the End Period Balance value for the Grand Total column. |
Report Parameters:
Date range |
Defines the reporting period. |
Practices |
Allows selection of all or specific practices within the practice group. |