The tool is configurable for the minimum age of a patient and the period of inactivity, as this differs internationally.
Screen confirmation prompts and multiple warnings reduce the possibility of deletion errors.
Users are presented with a list of patients who will be deleted by the tool so that they can optionally inspect individual patient files before deletion. They can de-select patients from this hit list in order to preserve those patients.
EXACT will automatically write off debit balances for deleted aged data.
The tool prevents deletion of aged data that includes credit balances - these must be adjusted to zero before deletion is possible.
An audit is kept as to the parameters specified and the number of patients deleted, as well as the number of patient files preserved by de-selection from the hit list.
The patients who are deleted by means of the tool have their charting, transactions and appointments left intact to maintain the integrity of historical reporting, but no identifying patient details remain.
The tool and its deletion process cannot be undone without reverting to a previous backup.